How To Decline A Job Interview – 5 Email Templates

Did you apply for a job but now feel that it is not a good match for you? Don't worry. All you have to know is how to decline a job interview politely. Here are five email templates to help you out.

1. Basic Email Template

Before we get into more complicated, here is a basic email template that you can use to send via email:

Subject: Interview Invitation –(Name)

Dear (Name):

I am incredibly grateful to you for considering me for the position of (Job Title) and providing me an opportunity to interview with (Company Name). However, I would like to withdraw my application for this position.

I sincerely appreciate you taking the time to review my application and considering me as a potential candidate for (Company Name).

Again, I am grateful for the opportunity.

Best regards,

Name

Email

Contact Number

2. Email Template For Change In Circumstances

If you are withdrawing the job application because your circumstances are changing, such as moving away or some family commitments, then you can use this sample:

Subject: Interview for (Job Title) – Your Name

Dear (Name):

Thank you so much for the opportunity to interview at (Company Name). I greatly appreciate that you have considered me as a candidate. However, due to unforeseen circumstances, I must respectfully decline this opportunity.

Thank you again.

Best Regards,

Name

Email

Contact Number

3. Email Template For Accepting Another Job Offer

Everyone applies to various jobs at once. If you have accepted another job during your search, you will have to decline other job interviews respectfully. Here is an email template of how to decline a job interview after accepting another offer:

Subject: Thank you for the interview opportunity

Dear (Name):

I'm incredibly grateful for the opportunity to interview at (Company Name) for the position of(Job Title). I initially applied for this position, but I have received acceptance from another company, so I'm respectfully declining this offer.

I am incredibly grateful that you considered me for this position.

Sincerely,

Name

Email

Contact Number

4. Email Template For Rescheduling

The time or day of the interview doesn’t suit you. Here is how you can write an email to reschedule:

Subject: Rescheduling Request for (Job Title)

Dear (Name):

I am grateful to you for considering me for the position of (Job Title). I appreciate you inviting me for an interview at (Time) on (Date). Unfortunately, I will not appear for the interview due to (state reason briefly). Please accept my sincerest apologies for any inconvenience caused.

I would request you to reschedule the interview whenever possible, kindly. I will adjust my schedule and availability according to the rescheduled interview.

Sincerely,

Name

Email

Contact Number

5. Email Template For Loss Of Interest In The Position

If you are not interested in the position anymore, here is how to decline a job interview:

Subject:  (Job Title) Interview Cancellation

Dear (Name):

I am grateful to you for considering me for the position of (Job Title). I appreciate you inviting me for an interview at (Time) on (Date). Unfortunately, I will not appear for the interview because I have decided not to pursue the opportunity. Please accept my sincerest apologies for any inconvenience caused.

Sincerely,

Name

Email

Contact Number

Final Words These are the top 5 basic templates that cover all reasons. They will help you decline a job interview politely and respectfully.

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